Minutes of the 2012 Village Hall AGM

Warmington Village Hall Management Committee

Minutes of the Annual General Meeting held on Tuesday 4 December 2012 at 8.00pm in Warmington Village Hall

Present:  Simon Wilce, Tessa Harborne, Richard Neale and 13 members of the public (see attendance sheet)

Apologies: Jeff Deakin, Jessica MacGregor, Margaret Sutcliffe, Audrey Coates, Simon & Liz Jackson, George & Sally Adams, Jay Williams, Daphne Ward, Paul & Barbara Grenet, John Field, Georgina Bullworthy, Kate Lister, Janet Neale

Minutes of the 2011 AGM: already distributed and approved by Richard Neale

Matters Arising: None

Chairman’s Report:  This was read out at the Meeting by Simon Wilce, Chairman. Report attached detailing points made by Simon. Note that this report also covers matters raised later in the meeting under Any Other Business.

Treasurer’s Report:  This was distributed and read at the Meeting. Report attached. The main points are that the Hall is now self financed by the events with an 86% rental increase and £780 profit. Part of the rental increase is due to the hall being closed for some of last year. Rental charges will not increase next year. Events income is up 42%. The Jubilee income will be used for four gazebos and some tables.

Resignation of outgoing committee and the Election of the new committee

This took place.

Nominations of elected members: All of the outgoing committee except Richard Neale sought re-election. Additionally Audrey Coates sought election as an Officer. This was approved by those present with no objections.

The 2 co-opted members (Sarah Denison and Margaret Sutcliffe) to be confirmed at next committee meeting.

The representatives of village organisations pro tem and until confirmed at the next committee meeting are:  Stuart Martin (Heritage), Kate Lister (Youth Forum) and Jenny Handscombe (WI)

The elected members will sign the Declaration of Acceptance of Office at the next committee meeting.

Any Other Business: Mostly covered in the Chairman’s report – see above.

Further discussion on a) the importance of resurfacing at least the front of the hall car park area and b) the heating in the kitchen.

Jenny Handscombe suggested a small porch at the hall entrance.